How to Choose the Best Printer for Your Business

If you’re in the market for printers, it’s important to understand one rule of thumb: don’t go for the cheapest option out there. This is because the lower the price tag of your printer is, the more you have to pay for the replacement toner or ink. As a result, the only person who will benefit from low-cost printers with high-cost replacements is someone who doesn’t print as often and needs replacements after every few months. Unless you’re planning to print scarcely, you should consider the price of a printer’s toner or ink costs before you buy one.


Choosing a machine for its use of technology isn’t as important as it once was. The primary differences in speed and quality are nearly identical. If you normally print plain documents with nothing more graphic than a few straight lines, then an LED printer or a monochrome laser printer should do you just fine. They also tend to be the cheapest models around. You could go for color laser printers that seem like a natural evolution to the monochrome models, but the cost of replacement is high.


The Printer Should Fit Your Office Needs

How many documents do you need to print in a day? A few dozen or hundreds? Are you the only person who’ll be using the machine, or will a coworker tag along too? You don’t want a situation where the printer is too much or too little for the job. Instead, it would help if you settled with what works best for your needs.


Choose a personal inkjet printer if you’re the only user, and you print a few dozen pages a day. This machine is going to be slow, and it will lack useful features such as two-sided printing and will likely have expensive consumables.


An easy way to evaluate your print volume is to ask yourself how often you refill the paper tray. For most people, this should be no more than once per day.



What Is the Speed You Need?

Your total print volume shows the engine speed, memory, and processing power your printer should be able to deliver. It’s essential to take the manufacturer’s specifications with a grain of salt. They do provide some indication about the printer’s optimal speed. For instance, an output of fewer than 20 pages per minute is really slow, a range between 20ppm and 40ppm is ideal for most offices, and an output of 40ppm is more than enough for offices with excessive printer usage.


Other Features

Your printer should offer paper handling capabilities and be expandable to accommodate business growth. Most entry-level business printers have an input capacity of fewer than 150 pages, which is enough for a small workforce, but these models are not very expandable. Next on your list should be automatic or two-sided printing, which is an important feature that can save you money (and the environment its trees). Is there a specific type of document that you would like to print but can’t? High-end printers can handle labels, index cards, and envelops.


Finding the best printer for your needs and budget doesn’t have to be complicated. Visit our website here to see all available technologies and models. Get in touch with our experts to learn about their features and capabilities.